Privacy Policy AutoApply
Understand how AutoApply protects your personal info while automating job matching and interview scheduling.
Why Privacy Matters with AI Hiring Tools
Look, when you’re trusting a platform like ours to handle both matching you with the right jobs and automating your interviews, privacy isn’t just a checkbox. It’s something we take seriously because your data powers everything we do. From our experience, users want transparency—not long legal texts, but clear, honest info about what happens behind the scenes.
Our platform collects, processes, and safeguards your personal and professional data to make your job search smoother and faster. But that means you need to know exactly what we collect, how we use it, and who sees it.
| Data Type | Purpose | Retention Period |
|---|---|---|
| Profile Info (name, contact) | Account setup, communication | Active as long as account exists |
| CV & Skills | Job matching, AI parsing | Until account deletion |
| Interview Scheduling Data | Calendar sync, notifications | 30 days post interview |
| Usage Analytics | Platform improvements | Aggregated, anonymized indefinitely |
What Personal Info We Collect and Why
When you sign up, you’ll provide the essentials like your name, email, and phone number. But to really help you, we ask for your work history, skills, and career preferences. This isn’t just for show—our AI digs into these details to find jobs that actually fit you.
We also collect technical info such as your device type and IP address to keep things running smoothly and secure. Plus, tracking your interactions helps our algorithms get smarter about what you want, so job matches get better over time.
Breaking Down Data Types
- Contact details – for account and communication
- Professional background – to power matching accuracy
- Scheduling info – to automate interviews without hassle
- Behavior data – to continually improve your experience
How We Use Your Data to Make Hiring Easier
Our platform’s core is AI-powered job matching combined with interview automation. We use your data to:
- Parse your CV and extract key skills and experience
- Score job vacancies by relevance so you see what fits best
- Automate interview scheduling based on your availability
- Send timely notifications and updates about your applications
But here’s the thing: we never use your information for anything unrelated to your job search without your consent. From what users tell us, this builds trust and makes the platform feel safer.
Who Sees Your Data and How We Share It
We share your profile info only with employers when you apply through AutoApply. That’s the whole point—helping you connect to the right openings. But we’re careful to only share what’s necessary for each application.
Third-party services like email providers and calendar apps help us deliver notifications and coordinate interviews. They’re contractually bound to protect your data and use it only for those services.
What’s Off Limits?
We don’t sell your data to marketers or brokers. And we don’t share your entire activity history or preferences with employers. You get to control what info is included in each job application.
| Recipient | Type of Data Shared | Purpose |
|---|---|---|
| Employers | Application-specific profile info | Recruitment process |
| Email Providers | Contact info | Send notifications |
| Calendar Integrations | Scheduling preferences | Interview automation |
| Analytics Services | Aggregated usage data | Platform improvement |
Keeping Your Data Safe: Security Measures
Security isn’t just a buzzword for us. We use strong encryption (SSL) everywhere to protect your data in transit and at rest. Passwords are hashed and salted, so even if someone tried, they wouldn’t get access.
Our servers are hosted on secure cloud platforms with regular audits and monitoring. Plus, only authorized team members can access personal data, and only when necessary.
What Happens if There’s a Security Issue?
If our system detects unusual activity or a potential breach, we investigate immediately and alert you if your data is at risk. Transparency is key to trust, so you’ll always know what’s going on.
Your Control: Managing Privacy and Preferences
You’re in the driver’s seat when it comes to your data. You can:
- Access all your personal data anytime from your account dashboard
- Update or correct any information to keep your profile current
- Download your full data package on request
- Delete your account if you want to stop using the platform
- Customize communication preferences to control what emails you get
Some communications, like interview confirmations, are essential and can’t be turned off. But marketing or update emails? Totally up to you.
| Action | How To Do It | Timeframe |
|---|---|---|
| Data Access | Account Settings → Download Data | Within 30 days |
| Profile Update | Edit fields in your profile page | Instant |
| Account Deletion | Settings → Delete Account | Removed within 30 days |
| Communication Preferences | Settings → Notifications | Effective immediately |
Cookies and Tracking: What You Should Know
Cookies help us keep you logged in, remember your preferences, and understand how you use AutoApply. While some cookies are essential, others help us improve the platform by tracking usage patterns anonymously.
If you disable cookies, some features might not work as expected – like staying logged in or syncing your calendar. But you can always adjust these settings in your browser.
Types of Cookies We Use
- Essential: Login sessions, security
- Performance: Platform analytics and error tracking
- Functional: Preferences and customization
What Happens When You Stop Using AutoApply?
If you decide to leave, we’ll delete your personal data within 30 days of account deletion. We might keep some anonymized information for statistical analysis and legal compliance, but nothing that identifies you personally.
For inactive users, after 2-3 years of no activity, we may archive or remove your data after notifying you. This helps us keep the platform efficient and your data safe.
Also, if you ever want us to erase your data earlier or have concerns about our Privacy Policy, just reach out to our privacy team.
| Account Status | Data Handling | Notification |
|---|---|---|
| Active | Data retained for service use | N/A |
| Inactive (2-3 years) | Possible archiving or deletion | Email notice 30 days prior |
| Deleted | Data removed within 30 days | Confirmation email |
How to Contact Us About Privacy Concerns
If you have questions or want to exercise your rights under this Privacy Policy, we’re here to help. Reach out anytime:
- Email: [email protected]
- Support Portal: Accessible via your account dashboard
- Mail: AutoApply Privacy Team, 123 Main St, Suite 400, Anytown, USA
We aim to respond within 5-7 business days and may ask for ID verification for sensitive requests to keep your data secure.
❓ FAQ
Can I control what information employers see?
Yes, you decide what details to include in each job application. Employers only see what you share for that specific role.
Does AutoApply sell my personal data?
No, we never sell your data. We share it only with employers you apply to and trusted service providers bound by confidentiality.
How quickly can I delete my account?
Once you request deletion, your personal data is removed within 30 days, except for limited anonymized records we keep for legal reasons.
Is my data secure when using AutoApply on public Wi-Fi?
Yes, all data transmitted is encrypted with SSL, so even on public networks, your information stays protected.
How does AutoApply handle international data protection laws?
We comply with regulations like GDPR and CCPA, ensuring your data rights are respected no matter where you are in the world.
